Corporate documents — affidavits, shareholder lists and financials for overseas use
Company records for foreign use must be freshly issued by the Department of Business Development and then translated and legalised for the destination. Most destinations accept them only within about six months of issue.
Documents to prepare
- Freshly issued company affidavit from the DBD
- Shareholder list (Bor Or Jor 5)
- Memorandum and articles of association
- Audited financial statements
- Board minutes or resolutions relevant to the transaction
- Power of attorney signed by authorised directors
Step-by-step procedure
1. Obtain fresh extracts
Reissue the affidavit and shareholder list close to filing.
2. Translate with consistent legal terminology
Keep officer titles and business objectives uniform across the bundle.
3. Certify director signatures
Sign before a Notarial Services Attorney where the destination requires it.
4. Run the legalisation chain
Department of Consular Affairs, then the destination-specific final step.
Pitfalls to avoid
- Affidavits older than the destination's window are commonly refused.
- Inconsistent translation of business objectives raises questions at foreign banks.
- Resolutions must align with the signing authority shown in the affidavit.
- Never separate a bound, cross-sealed set.
Advisory tips
- Maintain a reusable corporate glossary for consistency.
- Reissue extracts as close to submission as practical.
- Prepare separate sets per destination for multi-jurisdiction deals.
Let us handle it end to end
Prefer not to handle the queues yourself, or worried about a rejection? Send us photos of your documents for a free pre-check. We handle the full chain — obtaining certified copies, translation, certification and submission — and keep you updated at each step. Reach us on LINE, phone or email during business hours.
Let us handle it end to end