Intellectual property and dispute documents
Trademark, patent, copyright and dispute-related documents used abroad must be translated with consistent technical terminology and certified along the route the receiving authority requires.
Documents to prepare
- Registration certificate from the Department of Intellectual Property
- Company affidavit for the rights holder (issued within 6 months)
- Power of attorney for the local representative
- Assignment or licence agreements where applicable
- Supporting evidence such as proof of use
Step-by-step procedure
1. Verify the right
Confirm registration number, status and protection period against the DIP database.
2. Assemble corporate documents
Obtain a current DBD affidavit and confirm signing authority.
3. Translate with locked terminology
Apply one glossary across the whole bundle so the same term never varies.
4. Certify signatures and translation
Certify the authorised signature, then have the translation certified by the Department of Consular Affairs.
5. Final legalization
Apostille or destination embassy, depending on the receiving country's Hague status.
Pitfalls to avoid
- Inconsistent technical terms distort the scope of the right and weaken your position.
- An affidavit older than the authority's limit forces the whole set to be re-issued.
- A power of attorney that does not cover litigation blocks the representative from filing.
Advisory tips
- Lock a glossary from the first document and reuse it for every later filing.
- Keep high-resolution scans of seals and signatures for reference.
- Plan the timeline backwards from the receiving authority's deadline.
Let us handle it end to end
Prefer not to handle the queues yourself, or worried about a rejection? Send us photos of your documents for a free pre-check. We handle the full chain — obtaining certified copies, translation, certification and submission — and keep you updated at each step. Reach us on LINE, phone or email during business hours.
Let us handle it end to end