Medical documents — certificates and treatment records
Medical documents for foreign authorities must show the physician's name, licence number, clinic seal and date, otherwise they fail at the certification stage.
Documents to prepare
- Original medical certificate bearing the licence number and clinic seal
- Relevant treatment records or test results
- Vaccination booklet or certificates
- The patient's passport
- Consent to disclose if a representative acts for the patient
- The destination's own health form where one is prescribed
Step-by-step procedure
1. Check the certificate is complete
Physician name, licence number, seal and date are verified.
2. Translate medical terminology carefully
Disease and drug names are kept to international standards.
3. Certify the translation
Then enter the legalisation chain the destination requires.
4. File within the validity window
Many medical documents have very short acceptance periods.
Pitfalls to avoid
- Certificates without a licence number are usually refused.
- Some destinations accept only panel clinics from their own list.
- Destination-specific health forms cannot be substituted.
- Health data is sensitive — disclose only what is necessary.
Advisory tips
- Ask the clinic for an English original where possible.
- Check destination rules before the examination to avoid repeating it.
- Keep copies of all results for future reference.
Let us handle it end to end
Prefer not to handle the queues yourself, or worried about a rejection? Send us photos of your documents for a free pre-check. We handle the full chain — obtaining certified copies, translation, certification and submission — and keep you updated at each step. Reach us on LINE, phone or email during business hours.
Let us handle it end to end