版权与专利申请 · 日本 🇯🇵

Documents to prepare

• • 权利证书或注册证明（商标、专利、著作权登记等）
• • 使用证据（发票、包装、宣传材料、上线记录等）
• • 合同与授权文件
• • 往来函件与通知记录
• • 当事人主体资格文件

Step-by-step process

1. 1. 证据梳理 — 按时间线整理证据，明确权利归属与使用事实。
2. 2. 术语表建立 — 先制定统一术语表再开始翻译。
3. 3. 认证翻译 — 按受理机关要求完成认证译文。
4. 4. 递交与保全 — 递交并妥善保存原件与送达记录。

Pitfalls and rejection causes

• • 证据日期与主张的时间线冲突会严重削弱说服力。
• • 同一术语多种译法可能被对方用于制造歧义。
• • 电子证据需注意来源与完整性的记录。

Tips from our team

• • 先做时间线表格，再倒推需要补的证据。
• • 所有译文与原文并排装订便于查阅。
• • 尽早固定证据，避免线上内容变更后无法取证。

• Separate personal and company banking

  Mixed accounts complicate financial statements and tax explanations, and cause problems when bank evidence supports a visa or work permit.

• Fix the structure before registration

  Shareholding, objectives and required licences should be settled before filing; later changes require amendment filings and extra time.

• Assess tax residence before planning

  Liability depends on tax residence and any applicable double-tax agreement; evaluate before moving funds or receiving cross-border income.

• Keep complete source documents

  Tax invoices, receipts and contracts should be filed systematically per accounting period to support any later audit.

• Failing to file changes

  Changes of director, address or capital must be filed within the statutory period; omissions create mismatches that block other applications.

• Improper nominee shareholding

  Using nominees to bypass foreign business restrictions carries serious legal risk. Structure the company lawfully from the outset.

• Late statutory or tax filings

  Late filing triggers statutory surcharges and penalties and can affect renewal of foreign executives' work permits.

• Outdated company certificates

  Certificates submitted should be freshly issued and consistent with the current register, or the receiving authority will refuse them.