著作権・特許出願 · 研究者・大学教員 🎓

Documents to prepare

• • 権利証または登録証明（商標・特許・著作権登録など）
• • 使用の証拠（請求書、包装、広告物、公開記録など）
• • 契約書とライセンス書類
• • 往復書簡・通知の記録
• • 当事者の主体資格を示す書類

Step-by-step process

1. 1. 証拠の整理 — 時系列で証拠を整理し、権利帰属と使用事実を明確にします。
2. 2. 用語集の作成 — 翻訳着手前に統一用語集を確定します。
3. 3. 認証翻訳 — 提出先の要件に沿って認証翻訳を作成します。
4. 4. 提出と保全 — 提出のうえ、原本と送達記録を適切に保管します。

Pitfalls and rejection causes

• • 証拠の日付と主張の時系列の矛盾は説得力を大きく損ないます。
• • 訳語の揺れは相手方に曖昧性を作る材料を与えます。
• • 電子証拠は出所と完全性の記録が重要です。

Tips from our team

• • 先に時系列表を作成し、不足証拠を洗い出してください。
• • 訳文と原文を対訳製本すると参照が容易です。
• • オンライン上の証拠は早期に保全してください。

• Keep complete source documents

  Tax invoices, receipts and contracts should be filed systematically per accounting period to support any later audit.

• Fix the structure before registration

  Shareholding, objectives and required licences should be settled before filing; later changes require amendment filings and extra time.

• Assess tax residence before planning

  Liability depends on tax residence and any applicable double-tax agreement; evaluate before moving funds or receiving cross-border income.

• Use bilingual contracts with a governing version

  Cross-border contracts should state which language version prevails and how disputes are resolved.

• Improper nominee shareholding

  Using nominees to bypass foreign business restrictions carries serious legal risk. Structure the company lawfully from the outset.

• Wills that ignore cross-border assets

  Assets in different countries may fall under different succession rules; ensure multiple wills do not contradict each other.

• Late statutory or tax filings

  Late filing triggers statutory surcharges and penalties and can affect renewal of foreign executives' work permits.

• Outdated company certificates

  Certificates submitted should be freshly issued and consistent with the current register, or the receiving authority will refuse them.