Case studies
Corporate documents — case studies
Real engagements published with client permission, including the document timeline step by step.
บริการยื่นวีซ่า 196 ประเทศทั่วโลก · ครบ 77 จังหวัด · เปิด จันทร์ – ศุกร์ 9:00 – 18:00
These pages describe our actual working process using material the client permitted us to publish. Decisions rest with the receiving authority in each case, so no approval outcome is guaranteed.
No published cases for this service yet — talk to our team for an assessment of your own case.
Service Knowledge Base
Thai corporate documents (DBD / Revenue Department) for overseas use
Answers on translating and certifying Thai corporate records — company affidavit, shareholder list (BorJor.5), memorandum of association, VAT certificate (PP.20) and financial statements — for foreign counterparties, banks and authorities, following DBD/Revenue Department issuance and MFA Legalization Division practice. (22+ search topics covered)
When does Apostille apply to Thai corporate documents?
Thailand has acceded to the Apostille Convention; the entry-into-force date for Thailand is shown on our status page, sourced from the HCCH and the Department of Consular Affairs. Until then the two-stage MFA plus embassy chain still applies.
How is a Thai company affidavit prepared for overseas use?
Obtain a current extract from the Department of Business Development bearing the registrar's signature and seal, prepare a translation into English or the destination language, then obtain consular legalisation from the Department of Consular Affairs and, where required, authentication by the destination country's embassy in Thailand. Because banks and foreign registries usually impose a recency limit on registry extracts, time the extract close to your actual submission date rather than obtaining it far in advance.
Do you verify the accounting or tax content?
No. We are responsible for translation accuracy and for completing the certification steps. Accounting and tax figures remain the responsibility of the accountant, auditor or filer.
Can a branch office use the parent company's legalised documents?
Often only in part. Registrars and banks typically want the parent's constitutional documents legalised in the country of issue, plus Thai-issued evidence of the branch itself. Reusing a legalised set prepared for a different purpose is risky because the recency limit and the required document list differ per authority. Confirm each authority's list separately before reusing anything.
Can a director sign from abroad?
Yes, by signing before an authority competent to certify signatures in that country — a Royal Thai Embassy or a local notary followed by that country's own certification chain. The correct order depends on where the document will finally be used.
Do shareholder lists need to be legalised in full?
Usually yes, including every page and any annexes, because the recipient verifies shareholding percentages against the total. Partial submission of only the first page is frequently refused. Where the list runs to many pages, the translation should be paginated to match and each page cross-referenced to the extract so the reviewer can confirm nothing has been omitted.
Company and director names are spelled inconsistently. Does that matter?
Yes — name mismatches are the most common reason corporate bundles are rejected. Fix one spelling that matches the passport and the registered English name, then use it in every document.
Should the company name be translated or transliterated?
The registered Thai name is the legal identity, so the translation reproduces it and shows the registered English name exactly as recorded with the Department of Business Development where one exists. Inventing an English rendering that differs from the register creates a mismatch between the extract, the bank record and the contract, which is one of the most common reasons a corporate file is returned.
Topics covered
คำถามเชิงขั้นตอน: เอกสารบริษัทต้องคัดใหม่กี่เดือน · ต้องเป็นฉบับคัดรับรองหรือสำเนาได้ · กรรมการต้องเซ็นเองไหม · มอบอำนาจให้ยื่นแทนได้ไหม
คำค้นหลัก: แปลหนังสือรับรองบริษัท · รับรองเอกสารบริษัทใช้ต่างประเทศ · company affidavit translation thailand · แปลบอจ.5 · แปลหนังสือบริคณห์สนธิ · certified translation company documents thailand · นิติกรณ์เอกสารบริษัท
เอกสารสายภาษี/การเงิน: แปล ภ.พ.20 · แปลงบการเงิน · แปล ภ.ง.ด.50 · แปลหนังสือรับรองการหักภาษี ณ ที่จ่าย · translate thai financial statement · แปลใบทะเบียนพาณิชย์
Official references
- กองสัญชาติและนิติกรณ์ กรมการกงสุล กระทรวงการต่างประเทศ — หน่วยงานรับรองนิติกรณ์เอกสาร (legalization) ของประเทศไทย
- กระทรวงการต่างประเทศ (MFA Thailand)
- HCCH – Apostille Section (อนุสัญญากรุงเฮก 1961) — รายชื่อรัฐภาคีและสถานะการใช้ Apostille
- กรมการปกครอง (DOPA) — ทะเบียนราษฎร ทะเบียนสมรส/หย่า และหนังสือรับรองสถานภาพ
Need your documents reviewed or your case assessed? Ask our team by phone, LINE, or email. We reply during business hours (Mon–Fri 9:00–18:00, Sat 9:00–15:00, ICT).
Practical Q&A
Practical questions · Near me / DIY / Required documents
What is the route for Thai company documents used abroad?
Obtain the company affidavit, shareholder list (BorJor 5) or latest memorandum from the Department of Business Development, translate into the language the destination requires, then legalise at the Legalization Division of the Department of Consular Affairs. If the destination is not an Apostille Convention party, the destination country's embassy certifies last.
Must the company affidavit be freshly issued?
Most receiving authorities set a validity window counted from the registrar's issue date, commonly measured in months. Check the recipient's requirement before ordering copies: filing an out-of-date affidavit is a frequent rejection cause, and legalisation cannot revive an expired document.
How is a corporate power of attorney certified?
An authorised director signs before a Notarial Services Attorney, attaching a current company affidavit that evidences signing authority. The signed POA then goes to the Department of Consular Affairs and, where required, the destination embassy. Ask our team by phone, LINE or email for the order that applies to your country.
Practical advice & cautions
Business, tax and legal work: advice and cautions
Before you start
Use bilingual contracts with a governing version
Cross-border contracts should state which language version prevails and how disputes are resolved.
Check for sector-specific licences
Some activities need a licence from a specialist regulator before operating. Verify at the planning stage.
Keep complete source documents
Tax invoices, receipts and contracts should be filed systematically per accounting period to support any later audit.
Fix the structure before registration
Shareholding, objectives and required licences should be settled before filing; later changes require amendment filings and extra time.
Common reasons documents get rejected
Improper nominee shareholding
Using nominees to bypass foreign business restrictions carries serious legal risk. Structure the company lawfully from the outset.
Late statutory or tax filings
Late filing triggers statutory surcharges and penalties and can affect renewal of foreign executives' work permits.
Outdated company certificates
Certificates submitted should be freshly issued and consistent with the current register, or the receiving authority will refuse them.
Wills that ignore cross-border assets
Assets in different countries may fall under different succession rules; ensure multiple wills do not contradict each other.
Requirements differ by authority and destination country and can change. Confirm current conditions with the receiving authority, or ask our team by phone, LINE or email.
Related services
What clients usually handle next
One document set often moves through several stages — translation, notarial certification, legalization and finally a visa filing. The links below follow that real sequence.
- Notarial services by a licensed Thai attorneySignature witnessing, certified true copies, affidavits and powers of attorney for overseas use
- Certified document translation, all languagesTranslations for Thai and overseas authorities with a certification statement
- NAATI-certified translation for Australia & New ZealandTranslations accepted by Australian government agencies, with certifier stamp
- Thai–foreign marriage registrationAffirmation of freedom to marry, embassy certification and district office registration
- Police clearance certificateFiled with the Royal Thai Police Special Branch, with translation and legalization
- Outbound visas for Thai nationalsDocument preparation, embassy appointments and pre-submission file review
External authority references
- กองสัญชาติและนิติกรณ์ กรมการกงสุล กระทรวงการต่างประเทศ — หน่วยงานรับรองนิติกรณ์เอกสาร (legalization) ของประเทศไทย
- กระทรวงการต่างประเทศ (MFA Thailand)
- HCCH – Apostille Section (อนุสัญญากรุงเฮก 1961) — รายชื่อรัฐภาคีและสถานะการใช้ Apostille
- กรมการปกครอง (DOPA) — ทะเบียนราษฎร ทะเบียนสมรส/หย่า และหนังสือรับรองสถานภาพ
Authority requirements change. Verify with the receiving authority before filing, or ask our team by phone, LINE or email.