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Corporate documents

636 topics grouped by document type and receiving authority (page 1/8) — requirements change, so confirm with the receiving authority or ask our staff by phone, LINE or email.

corporate document certification for a company affidavit — process

The standard sequence is: verify the original, prepare the translation or certification in the required format, certify with the Department of Consular Affairs, MFA Thailand, then re-check before filing.

corporate document certification for a company affidavit — required documents

The baseline set is the original a company affidavit (or an officially certified copy), a passport or ID copy of the holder, and a power of attorney if someone else acts for you.

corporate document certification for a company affidavit — how long it takes

Turnaround depends on how complete the original is and on the authority's queue at the time, so treat any figure as an approximate range and avoid booking travel before the papers are in hand.

corporate document certification for a company affidavit — where to do it

The final certification sits with the Department of Consular Affairs, MFA Thailand; document preparation and translation can be arranged in advance from Bangkok or upcountry.

corporate document certification for a company affidavit — can it be done online

Preparation and draft review can run online, but many authorities still require the physical original at the certification stage, so confirm the accepted format in writing first.

corporate document certification for a company affidavit — from upcountry

If you are outside Bangkok you can courier the original a company affidavit, enclosing a passport copy and a contact number in the same envelope.

corporate document certification for a company affidavit — urgent handling

Rush handling can only compress the parts we control, such as drafting and courier legwork; the authority's own queue is outside anyone's control.

corporate document certification for a company affidavit — common rejection reasons

The most frequent causes are a name spelling that differs from the passport, an original older than the receiving body allows, and a translation that omits seals or the final page.

corporate document certification for a company affidavit — where it can be filed

Once certified, the a company affidavit is accepted by the receiving body it was prepared for; if the destination changes, re-check the certification format required.

corporate document certification for a company affidavit — from overseas

From overseas you can appoint a representative in Thailand; the power of attorney must first be certified in the form the receiving authority requires.

corporate document certification for a company affidavit — format and number of sets

Prepare at least one spare set: receiving bodies usually retain the certified original, and producing more later means repeating the certification steps.

corporate document certification for a company affidavit — using a representative

A representative needs a power of attorney plus ID copies of both parties, and the Department of Consular Affairs, MFA Thailand will check that names match the source document.

corporate document certification for a memorandum of association — process

corporate document certification for a memorandum of association — required documents

The baseline set is the original a memorandum of association (or an officially certified copy), a passport or ID copy of the holder, and a power of attorney if someone else acts for you.

corporate document certification for a memorandum of association — how long it takes

Turnaround depends on how complete the original is and on the authority's queue at the time, so treat any figure as an approximate range and avoid booking travel before the papers are in hand.

corporate document certification for a memorandum of association — where to do it

The final certification sits with the Department of Consular Affairs, MFA Thailand; document preparation and translation can be arranged in advance from Bangkok or upcountry.

corporate document certification for a memorandum of association — can it be done online

Preparation and draft review can run online, but many authorities still require the physical original at the certification stage, so confirm the accepted format in writing first.

corporate document certification for a memorandum of association — from upcountry

If you are outside Bangkok you can courier the original a memorandum of association, enclosing a passport copy and a contact number in the same envelope.

corporate document certification for a memorandum of association — urgent handling

Rush handling can only compress the parts we control, such as drafting and courier legwork; the authority's own queue is outside anyone's control.

corporate document certification for a memorandum of association — common rejection reasons

The most frequent causes are a name spelling that differs from the passport, an original older than the receiving body allows, and a translation that omits seals or the final page.

corporate document certification for a memorandum of association — where it can be filed

Once certified, the a memorandum of association is accepted by the receiving body it was prepared for; if the destination changes, re-check the certification format required.

corporate document certification for a memorandum of association — from overseas

From overseas you can appoint a representative in Thailand; the power of attorney must first be certified in the form the receiving authority requires.

corporate document certification for a memorandum of association — format and number of sets

Prepare at least one spare set: receiving bodies usually retain the certified original, and producing more later means repeating the certification steps.

corporate document certification for a memorandum of association — using a representative

A representative needs a power of attorney plus ID copies of both parties, and the Department of Consular Affairs, MFA Thailand will check that names match the source document.

corporate document certification for articles of association — process

corporate document certification for articles of association — required documents

The baseline set is the original articles of association (or an officially certified copy), a passport or ID copy of the holder, and a power of attorney if someone else acts for you.

corporate document certification for articles of association — how long it takes

Turnaround depends on how complete the original is and on the authority's queue at the time, so treat any figure as an approximate range and avoid booking travel before the papers are in hand.

corporate document certification for articles of association — where to do it

The final certification sits with the Department of Consular Affairs, MFA Thailand; document preparation and translation can be arranged in advance from Bangkok or upcountry.

corporate document certification for articles of association — can it be done online

Preparation and draft review can run online, but many authorities still require the physical original at the certification stage, so confirm the accepted format in writing first.

corporate document certification for articles of association — from upcountry

If you are outside Bangkok you can courier the original articles of association, enclosing a passport copy and a contact number in the same envelope.

corporate document certification for articles of association — urgent handling

Rush handling can only compress the parts we control, such as drafting and courier legwork; the authority's own queue is outside anyone's control.

corporate document certification for articles of association — common rejection reasons

The most frequent causes are a name spelling that differs from the passport, an original older than the receiving body allows, and a translation that omits seals or the final page.

corporate document certification for articles of association — where it can be filed

Once certified, the articles of association is accepted by the receiving body it was prepared for; if the destination changes, re-check the certification format required.

corporate document certification for articles of association — from overseas

From overseas you can appoint a representative in Thailand; the power of attorney must first be certified in the form the receiving authority requires.

corporate document certification for articles of association — format and number of sets

Prepare at least one spare set: receiving bodies usually retain the certified original, and producing more later means repeating the certification steps.

corporate document certification for articles of association — using a representative

A representative needs a power of attorney plus ID copies of both parties, and the Department of Consular Affairs, MFA Thailand will check that names match the source document.

corporate document certification for a shareholder list — process

corporate document certification for a shareholder list — required documents

The baseline set is the original a shareholder list (or an officially certified copy), a passport or ID copy of the holder, and a power of attorney if someone else acts for you.

corporate document certification for a shareholder list — how long it takes

Turnaround depends on how complete the original is and on the authority's queue at the time, so treat any figure as an approximate range and avoid booking travel before the papers are in hand.

corporate document certification for a shareholder list — where to do it

The final certification sits with the Department of Consular Affairs, MFA Thailand; document preparation and translation can be arranged in advance from Bangkok or upcountry.

corporate document certification for a shareholder list — can it be done online

Preparation and draft review can run online, but many authorities still require the physical original at the certification stage, so confirm the accepted format in writing first.

corporate document certification for a shareholder list — from upcountry

If you are outside Bangkok you can courier the original a shareholder list, enclosing a passport copy and a contact number in the same envelope.

corporate document certification for a shareholder list — urgent handling

Rush handling can only compress the parts we control, such as drafting and courier legwork; the authority's own queue is outside anyone's control.

corporate document certification for a shareholder list — common rejection reasons

The most frequent causes are a name spelling that differs from the passport, an original older than the receiving body allows, and a translation that omits seals or the final page.

corporate document certification for a shareholder list — where it can be filed

Once certified, the a shareholder list is accepted by the receiving body it was prepared for; if the destination changes, re-check the certification format required.

corporate document certification for a shareholder list — from overseas

From overseas you can appoint a representative in Thailand; the power of attorney must first be certified in the form the receiving authority requires.

corporate document certification for a shareholder list — format and number of sets

Prepare at least one spare set: receiving bodies usually retain the certified original, and producing more later means repeating the certification steps.

corporate document certification for a shareholder list — using a representative

A representative needs a power of attorney plus ID copies of both parties, and the Department of Consular Affairs, MFA Thailand will check that names match the source document.

corporate document certification for board meeting minutes — process

corporate document certification for board meeting minutes — required documents

The baseline set is the original board meeting minutes (or an officially certified copy), a passport or ID copy of the holder, and a power of attorney if someone else acts for you.

corporate document certification for board meeting minutes — how long it takes

Turnaround depends on how complete the original is and on the authority's queue at the time, so treat any figure as an approximate range and avoid booking travel before the papers are in hand.

corporate document certification for board meeting minutes — where to do it

The final certification sits with the Department of Consular Affairs, MFA Thailand; document preparation and translation can be arranged in advance from Bangkok or upcountry.

corporate document certification for board meeting minutes — can it be done online

Preparation and draft review can run online, but many authorities still require the physical original at the certification stage, so confirm the accepted format in writing first.

corporate document certification for board meeting minutes — from upcountry

If you are outside Bangkok you can courier the original board meeting minutes, enclosing a passport copy and a contact number in the same envelope.

corporate document certification for board meeting minutes — urgent handling

Rush handling can only compress the parts we control, such as drafting and courier legwork; the authority's own queue is outside anyone's control.

corporate document certification for board meeting minutes — common rejection reasons

The most frequent causes are a name spelling that differs from the passport, an original older than the receiving body allows, and a translation that omits seals or the final page.

corporate document certification for board meeting minutes — where it can be filed

Once certified, the board meeting minutes is accepted by the receiving body it was prepared for; if the destination changes, re-check the certification format required.

corporate document certification for board meeting minutes — from overseas

From overseas you can appoint a representative in Thailand; the power of attorney must first be certified in the form the receiving authority requires.

corporate document certification for board meeting minutes — format and number of sets

Prepare at least one spare set: receiving bodies usually retain the certified original, and producing more later means repeating the certification steps.

corporate document certification for board meeting minutes — using a representative

A representative needs a power of attorney plus ID copies of both parties, and the Department of Consular Affairs, MFA Thailand will check that names match the source document.

corporate document certification for financial statements — process

corporate document certification for financial statements — required documents

The baseline set is the original financial statements (or an officially certified copy), a passport or ID copy of the holder, and a power of attorney if someone else acts for you.

corporate document certification for financial statements — how long it takes

Turnaround depends on how complete the original is and on the authority's queue at the time, so treat any figure as an approximate range and avoid booking travel before the papers are in hand.

corporate document certification for financial statements — where to do it

The final certification sits with the Department of Consular Affairs, MFA Thailand; document preparation and translation can be arranged in advance from Bangkok or upcountry.

corporate document certification for financial statements — can it be done online

Preparation and draft review can run online, but many authorities still require the physical original at the certification stage, so confirm the accepted format in writing first.

corporate document certification for financial statements — from upcountry

If you are outside Bangkok you can courier the original financial statements, enclosing a passport copy and a contact number in the same envelope.

corporate document certification for financial statements — urgent handling

Rush handling can only compress the parts we control, such as drafting and courier legwork; the authority's own queue is outside anyone's control.

corporate document certification for financial statements — common rejection reasons

The most frequent causes are a name spelling that differs from the passport, an original older than the receiving body allows, and a translation that omits seals or the final page.

corporate document certification for financial statements — where it can be filed

Once certified, the financial statements is accepted by the receiving body it was prepared for; if the destination changes, re-check the certification format required.

corporate document certification for financial statements — from overseas

From overseas you can appoint a representative in Thailand; the power of attorney must first be certified in the form the receiving authority requires.

corporate document certification for financial statements — format and number of sets

Prepare at least one spare set: receiving bodies usually retain the certified original, and producing more later means repeating the certification steps.

corporate document certification for financial statements — using a representative

A representative needs a power of attorney plus ID copies of both parties, and the Department of Consular Affairs, MFA Thailand will check that names match the source document.

corporate document certification for a VAT registration certificate — process

corporate document certification for a VAT registration certificate — required documents

The baseline set is the original a VAT registration certificate (or an officially certified copy), a passport or ID copy of the holder, and a power of attorney if someone else acts for you.

corporate document certification for a VAT registration certificate — how long it takes

Turnaround depends on how complete the original is and on the authority's queue at the time, so treat any figure as an approximate range and avoid booking travel before the papers are in hand.

corporate document certification for a VAT registration certificate — where to do it

The final certification sits with the Department of Consular Affairs, MFA Thailand; document preparation and translation can be arranged in advance from Bangkok or upcountry.

corporate document certification for a VAT registration certificate — can it be done online

Preparation and draft review can run online, but many authorities still require the physical original at the certification stage, so confirm the accepted format in writing first.

corporate document certification for a VAT registration certificate — from upcountry

If you are outside Bangkok you can courier the original a VAT registration certificate, enclosing a passport copy and a contact number in the same envelope.

corporate document certification for a VAT registration certificate — urgent handling

Rush handling can only compress the parts we control, such as drafting and courier legwork; the authority's own queue is outside anyone's control.

corporate document certification for a VAT registration certificate — common rejection reasons

The most frequent causes are a name spelling that differs from the passport, an original older than the receiving body allows, and a translation that omits seals or the final page.

See the Q&A library for this service NAATI certified translation Notarial Services Attorney Certified translation MFA legalisation Embassy attestation Police clearance certificate Cross-border power of attorney Thai visa for foreigners Outbound visa application Thai work permit Thai immigration services Thai permanent residence and citizenship

แหล่งอ้างอิงทางการ · Authoritative Sources

Service Knowledge Base

Thai corporate documents (DBD / Revenue Department) for overseas use

Answers on translating and certifying Thai corporate records — company affidavit, shareholder list (BorJor.5), memorandum of association, VAT certificate (PP.20) and financial statements — for foreign counterparties, banks and authorities, following DBD/Revenue Department issuance and MFA Legalization Division practice. (22+ search topics covered)

Should the company name be translated or transliterated?

The registered Thai name is the legal identity, so the translation reproduces it and shows the registered English name exactly as recorded with the Department of Business Development where one exists. Inventing an English rendering that differs from the register creates a mismatch between the extract, the bank record and the contract, which is one of the most common reasons a corporate file is returned.

Which company documents are usually required for overseas filings?

Most commonly the certificate of incorporation or company affidavit, the memorandum and articles, the shareholder list and the list of authorised directors, each obtained from the Department of Business Development. Receiving authorities generally require recently issued certified extracts rather than office copies, followed by certified translation and legalisation at the Department of Consular Affairs before any endorsement abroad.

Can a director sign from abroad?

Yes, by signing before an authority competent to certify signatures in that country — a Royal Thai Embassy or a local notary followed by that country's own certification chain. The correct order depends on where the document will finally be used.

What is the usual certification chain for Thai corporate documents?

Typically: obtain the certified extract from the DBD, have it translated, submit it to the Legalization Division of the Department of Consular Affairs, and — if the destination requires it — have the destination country's embassy in Thailand attest it afterwards.

How is a Thai company affidavit prepared for overseas use?

Obtain a current extract from the Department of Business Development bearing the registrar's signature and seal, prepare a translation into English or the destination language, then obtain consular legalisation from the Department of Consular Affairs and, where required, authentication by the destination country's embassy in Thailand. Because banks and foreign registries usually impose a recency limit on registry extracts, time the extract close to your actual submission date rather than obtaining it far in advance.

How recent must a DBD company extract be when submitted abroad?

There is no universal rule; the receiving bank, registrar or tender authority sets the window, and it is often counted from the issue date rather than the legalisation date. Because translation and legalisation consume part of that window, plan backwards from the submission deadline and order the extract as late as safely possible. If the recipient has not stated a limit in writing, ask before ordering.

Do financial statements have to be translated in full?

It depends on the recipient. Some accept the balance sheet, income statement and auditor's report; others require all notes. Partial translations must state clearly in the certification which sections were translated.

Company and director names are spelled inconsistently. Does that matter?

Yes — name mismatches are the most common reason corporate bundles are rejected. Fix one spelling that matches the passport and the registered English name, then use it in every document.

Topics covered

คำถามเชิงขั้นตอน: เอกสารบริษัทต้องคัดใหม่กี่เดือน · ต้องเป็นฉบับคัดรับรองหรือสำเนาได้ · กรรมการต้องเซ็นเองไหม · มอบอำนาจให้ยื่นแทนได้ไหม

คำค้นหลัก: แปลหนังสือรับรองบริษัท · รับรองเอกสารบริษัทใช้ต่างประเทศ · company affidavit translation thailand · แปลบอจ.5 · แปลหนังสือบริคณห์สนธิ · certified translation company documents thailand · นิติกรณ์เอกสารบริษัท

เอกสารสายภาษี/การเงิน: แปล ภ.พ.20 · แปลงบการเงิน · แปล ภ.ง.ด.50 · แปลหนังสือรับรองการหักภาษี ณ ที่จ่าย · translate thai financial statement · แปลใบทะเบียนพาณิชย์

Official references

กองสัญชาติและนิติกรณ์ กรมการกงสุล กระทรวงการต่างประเทศ — หน่วยงานรับรองนิติกรณ์เอกสาร (legalization) ของประเทศไทย
กระทรวงการต่างประเทศ (MFA Thailand)
HCCH – Apostille Section (อนุสัญญากรุงเฮก 1961) — รายชื่อรัฐภาคีและสถานะการใช้ Apostille
กรมการปกครอง (DOPA) — ทะเบียนราษฎร ทะเบียนสมรส/หย่า และหนังสือรับรองสถานภาพ

Need your documents reviewed or your case assessed? Ask our team by phone, LINE, or email. We reply during business hours (Mon–Fri 9:00–18:00, Sat 9:00–15:00, ICT).

083-249-4999 LINE @NYCV contact@nycvisa.org

Submitting work permit paperwork at a government office — From actual casework by the NYC Visa & Translation team

Practical Q&A

Practical questions · Near me / DIY / Required documents

What is the route for Thai company documents used abroad?

Obtain the company affidavit, shareholder list (BorJor 5) or latest memorandum from the Department of Business Development, translate into the language the destination requires, then legalise at the Legalization Division of the Department of Consular Affairs. If the destination is not an Apostille Convention party, the destination country's embassy certifies last.

Must the company affidavit be freshly issued?

Most receiving authorities set a validity window counted from the registrar's issue date, commonly measured in months. Check the recipient's requirement before ordering copies: filing an out-of-date affidavit is a frequent rejection cause, and legalisation cannot revive an expired document.

How is a corporate power of attorney certified?

An authorised director signs before a Notarial Services Attorney, attaching a current company affidavit that evidences signing authority. The signed POA then goes to the Department of Consular Affairs and, where required, the destination embassy. Ask our team by phone, LINE or email for the order that applies to your country.

Practical advice & cautions

Business, tax and legal work: advice and cautions

Before you start

Keep complete source documents
Tax invoices, receipts and contracts should be filed systematically per accounting period to support any later audit.
Check for sector-specific licences
Some activities need a licence from a specialist regulator before operating. Verify at the planning stage.
Use bilingual contracts with a governing version
Cross-border contracts should state which language version prevails and how disputes are resolved.
Assess tax residence before planning
Liability depends on tax residence and any applicable double-tax agreement; evaluate before moving funds or receiving cross-border income.

Common reasons documents get rejected

Treating a contract translation as legal advice
A translation conveys wording but does not assess legal risk. Have a lawyer review the substance before signing.
Outdated company certificates
Certificates submitted should be freshly issued and consistent with the current register, or the receiving authority will refuse them.
Improper nominee shareholding
Using nominees to bypass foreign business restrictions carries serious legal risk. Structure the company lawfully from the outset.
Failing to file changes
Changes of director, address or capital must be filed within the statutory period; omissions create mismatches that block other applications.

Requirements differ by authority and destination country and can change. Confirm current conditions with the receiving authority, or ask our team by phone, LINE or email.

Related services

What clients usually handle next

One document set often moves through several stages — translation, notarial certification, legalization and finally a visa filing. The links below follow that real sequence.

External authority references

กองสัญชาติและนิติกรณ์ กรมการกงสุล กระทรวงการต่างประเทศ — หน่วยงานรับรองนิติกรณ์เอกสาร (legalization) ของประเทศไทย
กระทรวงการต่างประเทศ (MFA Thailand)
HCCH – Apostille Section (อนุสัญญากรุงเฮก 1961) — รายชื่อรัฐภาคีและสถานะการใช้ Apostille
กรมการปกครอง (DOPA) — ทะเบียนราษฎร ทะเบียนสมรส/หย่า และหนังสือรับรองสถานภาพ

Authority requirements change. Verify with the receiving authority before filing, or ask our team by phone, LINE or email.