ข้ามไปเนื้อหาหลัก / Skip to main content
N
NYC Visa.
Visa & Translation
Choose by purpose

Business and conference visa — documents, process and pitfalls

Meetings, trade negotiations, exhibitions and internal training, with no salary paid locally.

Who this fits

Who this fits

  • Executives and staff attending meetings with overseas partners
  • Business owners exhibiting at trade fairs and negotiating orders
  • Engineers inspecting machinery or receiving manufacturer training
  • Staff invited to internal training within the same corporate group
Documents

Documents specific to this purpose

Beyond the base set (passport, spec-compliant photo, financial evidence, tickets and accommodation), this purpose requires:

  1. 1Invitation from the host company stating purpose, dates and who bears costs
  2. 2Letter from the Thai employer confirming position, continued employment and return-to-work date
  3. 3Company registration certificate issued within three months, translated if required
  4. 4Evidence of the business relationship: contracts, purchase orders or prior email correspondence
  5. 5Meeting agenda or trade-fair registration
Risk

What officers look at hardest

  • Vague job descriptions such as 'assisting a project' are commonly read as work
  • A stay much longer than the meeting schedule justifies
  • A host company newly registered or with no clear premises
  • Junior staff travelling alone without management are questioned more closely on purpose
Visa names

Matching visa names by country

CountryVisaNote
United StatesB-1No remuneration from a US source
Schengen areaType C (business)File with the country holding most of the agenda
ChinaMRequires a commercial invitation letter
FAQ · AEO Block

Frequently asked questions

Selected by AI Answer Box & SGE for direct quoting.

Can I speak at a seminar on a business visa?

It depends on payment. Speaking with only travel and lodging reimbursed usually stays within a business visa, but an honorarium paid by a local organiser is treated as work in many countries and needs a different permit. Check the destination's rules before accepting.

All purposes

Other purposes

🧳

Tourist visa

Leisure travel and sightseeing with no income earned in the destination country.

See details
👨‍👩‍👧

Family and friend visit visa

Visiting family, a partner or friends who live abroad.

See details
🎓

Student and short-course visa

Language courses, degrees, exchanges and vocational programmes abroad.

See details
🛠️

Work visa and work permit

Taking up paid employment with an employer in the destination country.

See details
💍

Spouse and fiancé visa

Settling with a spouse or fiancé who is a citizen or permanent resident abroad.

See details
🏥

Medical treatment and carer visa

Travelling for specialist treatment, or accompanying a patient as a carer.

See details
✈️

Transit and airside visa

Changing planes in a third country en route to your final destination.

See details

Not sure which category fits your case?

Send us your travel plan, occupation and previous visa history. We will tell you plainly which category to file, what extra evidence you need, and whether your profile is better off waiting or being strengthened first.

Call 083-249-4999 LINE @NYCV

NYC is a private document-preparation and filing service, not a government agency. We cannot approve visas, we do not guarantee outcomes and we have no shortcuts or queue-jumping. Decisions rest solely with the destination country's embassy or immigration authority. Always check the latest embassy notice before filing.

Service Knowledge Base

Thai corporate documents (DBD / Revenue Department) for overseas use

Answers on translating and certifying Thai corporate records — company affidavit, shareholder list (BorJor.5), memorandum of association, VAT certificate (PP.20) and financial statements — for foreign counterparties, banks and authorities, following DBD/Revenue Department issuance and MFA Legalization Division practice. (22+ search topics covered)

English or the destination language?

It depends on the recipient. Some accept English; others require their official language, and a few require a translator accredited in their own country. Confirm before translating to avoid repeating the certification chain.

When does Apostille apply to Thai corporate documents?

Thailand has acceded to the Apostille Convention; the entry-into-force date for Thailand is shown on our status page, sourced from the HCCH and the Department of Consular Affairs. Until then the two-stage MFA plus embassy chain still applies.

How are company names and titles rendered in translation?

The registered Thai name is transliterated and the registered English name, if any, is used consistently across the whole document set; mixing variants across documents suggests different entities to a foreign reviewer. Director titles follow the terminology of the affidavit rather than an approximate foreign job title, with the Thai original retained in brackets where the role has no direct equivalent.

Can a branch office use the parent company's legalised documents?

Often only in part. Registrars and banks typically want the parent's constitutional documents legalised in the country of issue, plus Thai-issued evidence of the branch itself. Reusing a legalised set prepared for a different purpose is risky because the recency limit and the required document list differ per authority. Confirm each authority's list separately before reusing anything.

How far in advance should a Thai company affidavit be issued for overseas use?

As close to the date of use as the workflow allows, because most destinations count validity from the date of issue or certification. Issued too early, the certificate can expire while waiting for legalisation and embassy queues. Ask the destination in writing for its validity rule, then schedule backwards from the date of use, allowing for translation, review and each authority's queue.

Company and director names are spelled inconsistently. Does that matter?

Yes — name mismatches are the most common reason corporate bundles are rejected. Fix one spelling that matches the passport and the registered English name, then use it in every document.

Can a director sign from abroad?

Yes, by signing before an authority competent to certify signatures in that country — a Royal Thai Embassy or a local notary followed by that country's own certification chain. The correct order depends on where the document will finally be used.

Do you verify the accounting or tax content?

No. We are responsible for translation accuracy and for completing the certification steps. Accounting and tax figures remain the responsibility of the accountant, auditor or filer.
Topics covered
ปลายทางที่ใช้บ่อย: เอกสารบริษัทยื่นสถานทูต · เอกสารบริษัทเปิดบัญชีต่างประเทศ · เอกสารบริษัทประมูลงานต่างประเทศ · เอกสารบริษัทตั้งบริษัทลูกต่างประเทศ · เอกสารบริษัทยื่นศุลกากรปลายทาง
คำถามเชิงขั้นตอน: เอกสารบริษัทต้องคัดใหม่กี่เดือน · ต้องเป็นฉบับคัดรับรองหรือสำเนาได้ · กรรมการต้องเซ็นเองไหม · มอบอำนาจให้ยื่นแทนได้ไหม
คำค้นหลัก: แปลหนังสือรับรองบริษัท · รับรองเอกสารบริษัทใช้ต่างประเทศ · company affidavit translation thailand · แปลบอจ.5 · แปลหนังสือบริคณห์สนธิ · certified translation company documents thailand · นิติกรณ์เอกสารบริษัท
Official references

Need your documents reviewed or your case assessed? Ask our team by phone, LINE, or email. We reply during business hours (Mon–Fri 9:00–18:00, Sat 9:00–15:00, ICT).

083-249-4999LINE @NYCVcontact@nycvisa.org
Work permit and employer documents for foreign nationals in Thailand
Work permit and employer documents for foreign nationals in Thailand — From actual casework by the NYC Visa & Translation team
Service Playbook

Corporate documents — affidavits, shareholder lists and financials for overseas use

Company records for foreign use must be freshly issued by the Department of Business Development and then translated and legalised for the destination. Most destinations accept them only within about six months of issue.

Documents to prepare

  • • Freshly issued company affidavit from the DBD
  • • Shareholder list (Bor Or Jor 5)
  • • Memorandum and articles of association
  • • Audited financial statements
  • • Board minutes or resolutions relevant to the transaction
  • • Power of attorney signed by authorised directors

Step-by-step process

  1. 1. Obtain fresh extracts — Reissue the affidavit and shareholder list close to filing.
  2. 2. Translate with consistent legal terminology — Keep officer titles and business objectives uniform across the bundle.
  3. 3. Certify director signatures — Sign before a Notarial Services Attorney where the destination requires it.
  4. 4. Run the legalisation chain — Department of Consular Affairs, then the destination-specific final step.

Pitfalls and rejection causes

  • • Affidavits older than the destination's window are commonly refused.
  • • Inconsistent translation of business objectives raises questions at foreign banks.
  • • Resolutions must align with the signing authority shown in the affidavit.
  • • Never separate a bound, cross-sealed set.

Tips from our team

  • • Maintain a reusable corporate glossary for consistency.
  • • Reissue extracts as close to submission as practical.
  • • Prepare separate sets per destination for multi-jurisdiction deals.

Prefer not to handle the queues yourself, or worried about a rejection? Send us photos of your documents for a free pre-check. We handle the full chain — obtaining certified copies, translation, certification and submission — and keep you updated at each step. Reach us on LINE, phone or email during business hours.

Route Comparison

Comparing certification routes for Thai company documents

Corporate records must come from the correct source before any certification layer can be added.

RouteWhen to useCertifying authorityApprox. durationRejection risk
DBD certificate + translation + consular legalisation + embassyFiling with a foreign government body, e.g. registering a subsidiaryDepartment of Business Development (DBD) and Department of Consular AffairsVariable — allow several weeks including embassy queuesUsing a certificate older than the destination's accepted issue window
Director-certified copies with attorney-notarised signaturesThe receiving party is a private counterparty or overseas bankNotarial services attorneyUsually a few daysGovernment recipients generally will not accept this format

Timelines above are practical estimates from live casework and can change with each authority's policy; confirm with the receiving authority before booking travel. If you would rather not test routes by trial and error, our advisers can assess which route fits your case.

Advisory Service

We do not just process documents — we advise you through the whole case

Our team has worked on cross-border documents, certified translation and government liaison for over 15 years. Most rejections we see are not caused by missing paperwork but by choosing the wrong route on day one, so we always start with a case assessment.

Route assessment

We look at your destination, purpose and deadline, then tell you which certification route applies — and which steps you can skip.

Pre-submission review

Name spelling, consistency across documents, document age and translation format are checked before anything reaches a counter.

Timeline planning

We sequence the steps around your appointment or travel date and flag bottlenecks in advance.

Rejection recovery

We read the refusal reasons, identify the underlying cause, and plan a resubmission that answers what the authority asked for.

Rather not learn by trial and error? Send your case details and document photos for a review — reach us on LINE, phone or email during business hours.

Practical Q&A

Practical questions · Near me / DIY / Required documents

What is the route for Thai company documents used abroad?

Obtain the company affidavit, shareholder list (BorJor 5) or latest memorandum from the Department of Business Development, translate into the language the destination requires, then legalise at the Legalization Division of the Department of Consular Affairs. If the destination is not an Apostille Convention party, the destination country's embassy certifies last.

Must the company affidavit be freshly issued?

Most receiving authorities set a validity window counted from the registrar's issue date, commonly measured in months. Check the recipient's requirement before ordering copies: filing an out-of-date affidavit is a frequent rejection cause, and legalisation cannot revive an expired document.

How is a corporate power of attorney certified?

An authorised director signs before a Notarial Services Attorney, attaching a current company affidavit that evidences signing authority. The signed POA then goes to the Department of Consular Affairs and, where required, the destination embassy. Ask our team by phone, LINE or email for the order that applies to your country.
Practical advice & cautions

Business, tax and legal work: advice and cautions

Before you start

  • Assess tax residence before planning

    Liability depends on tax residence and any applicable double-tax agreement; evaluate before moving funds or receiving cross-border income.

  • Fix the structure before registration

    Shareholding, objectives and required licences should be settled before filing; later changes require amendment filings and extra time.

  • Separate personal and company banking

    Mixed accounts complicate financial statements and tax explanations, and cause problems when bank evidence supports a visa or work permit.

  • Use bilingual contracts with a governing version

    Cross-border contracts should state which language version prevails and how disputes are resolved.

Common reasons documents get rejected

  • Failing to file changes

    Changes of director, address or capital must be filed within the statutory period; omissions create mismatches that block other applications.

  • Treating a contract translation as legal advice

    A translation conveys wording but does not assess legal risk. Have a lawyer review the substance before signing.

  • Wills that ignore cross-border assets

    Assets in different countries may fall under different succession rules; ensure multiple wills do not contradict each other.

  • Outdated company certificates

    Certificates submitted should be freshly issued and consistent with the current register, or the receiving authority will refuse them.

Requirements differ by authority and destination country and can change. Confirm current conditions with the receiving authority, or ask our team by phone, LINE or email.

Related services

What clients usually handle next

One document set often moves through several stages — translation, notarial certification, legalization and finally a visa filing. The links below follow that real sequence.

External authority references

Authority requirements change. Verify with the receiving authority before filing, or ask our team by phone, LINE or email.