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Corporate documents

636 topics grouped by document type and receiving authority (page 6/8) — requirements change, so confirm with the receiving authority or ask our staff by phone, LINE or email.

corporate document certification for a corporate power of attorney for US authorities

US authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for German authorities

German authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for French authorities

French authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for Japanese authorities

Japanese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for Chinese authorities

Chinese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for Korean authorities

Korean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for Singaporean authorities

Singaporean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for UAE authorities

UAE authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for New Zealand authorities

New Zealand authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for Canadian authorities

Canadian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for Thai government offices

Thai government offices sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a corporate power of attorney for Thai Immigration

Thai Immigration sets its own certification format and translation language; request the current requirement in writing before preparing the a corporate power of attorney.

corporate document certification for a certificate of good standing for Australian authorities

Australian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for UK authorities

UK authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for US authorities

US authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for German authorities

German authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for French authorities

French authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for Japanese authorities

Japanese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for Chinese authorities

Chinese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for Korean authorities

Korean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for Singaporean authorities

Singaporean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for UAE authorities

UAE authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for New Zealand authorities

New Zealand authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for Canadian authorities

Canadian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for Thai government offices

Thai government offices sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a certificate of good standing for Thai Immigration

Thai Immigration sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of good standing.

corporate document certification for a commercial invoice for export for Australian authorities

Australian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for UK authorities

UK authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for US authorities

US authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for German authorities

German authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for French authorities

French authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for Japanese authorities

Japanese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for Chinese authorities

Chinese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for Korean authorities

Korean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for Singaporean authorities

Singaporean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for UAE authorities

UAE authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for New Zealand authorities

New Zealand authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for Canadian authorities

Canadian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for Thai government offices

Thai government offices sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a commercial invoice for export for Thai Immigration

Thai Immigration sets its own certification format and translation language; request the current requirement in writing before preparing the a commercial invoice for export.

corporate document certification for a certificate of origin for Australian authorities

Australian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for UK authorities

UK authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for US authorities

US authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for German authorities

German authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for French authorities

French authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for Japanese authorities

Japanese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for Chinese authorities

Chinese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for Korean authorities

Korean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for Singaporean authorities

Singaporean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for UAE authorities

UAE authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for New Zealand authorities

New Zealand authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for Canadian authorities

Canadian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for Thai government offices

Thai government offices sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a certificate of origin for Thai Immigration

Thai Immigration sets its own certification format and translation language; request the current requirement in writing before preparing the a certificate of origin.

corporate document certification for a withholding tax certificate for Australian authorities

Australian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for UK authorities

UK authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for US authorities

US authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for German authorities

German authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for French authorities

French authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for Japanese authorities

Japanese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for Chinese authorities

Chinese authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for Korean authorities

Korean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for Singaporean authorities

Singaporean authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for UAE authorities

UAE authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for New Zealand authorities

New Zealand authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for Canadian authorities

Canadian authorities sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for Thai government offices

Thai government offices sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification for a withholding tax certificate for Thai Immigration

Thai Immigration sets its own certification format and translation language; request the current requirement in writing before preparing the a withholding tax certificate.

corporate document certification filing with Australian authorities — process

The standard sequence is: verify the original, prepare the translation or certification in the required format, certify with the Department of Consular Affairs, MFA Thailand, then re-check before filing.

corporate document certification filing with Australian authorities — required documents

The baseline set is the original a company affidavit (or an officially certified copy), a passport or ID copy of the holder, and a power of attorney if someone else acts for you.

corporate document certification filing with Australian authorities — how long it takes

Turnaround depends on how complete the original is and on the authority's queue at the time, so treat any figure as an approximate range and avoid booking travel before the papers are in hand.

corporate document certification filing with Australian authorities — where to do it

The final certification sits with the Department of Consular Affairs, MFA Thailand; document preparation and translation can be arranged in advance from Bangkok or upcountry.

corporate document certification filing with Australian authorities — can it be done online

Preparation and draft review can run online, but many authorities still require the physical original at the certification stage, so confirm the accepted format in writing first.

corporate document certification filing with Australian authorities — from upcountry

If you are outside Bangkok you can courier the original a company affidavit, enclosing a passport copy and a contact number in the same envelope.

corporate document certification filing with Australian authorities — urgent handling

Rush handling can only compress the parts we control, such as drafting and courier legwork; the authority's own queue is outside anyone's control.

corporate document certification filing with Australian authorities — common rejection reasons

The most frequent causes are a name spelling that differs from the passport, an original older than the receiving body allows, and a translation that omits seals or the final page.

corporate document certification filing with Australian authorities — where it can be filed

Once certified, the a company affidavit is accepted by the receiving body it was prepared for; if the destination changes, re-check the certification format required.

corporate document certification filing with Australian authorities — from overseas

From overseas you can appoint a representative in Thailand; the power of attorney must first be certified in the form the receiving authority requires.

corporate document certification filing with Australian authorities — format and number of sets

Prepare at least one spare set: receiving bodies usually retain the certified original, and producing more later means repeating the certification steps.

corporate document certification filing with Australian authorities — using a representative

A representative needs a power of attorney plus ID copies of both parties, and the Department of Consular Affairs, MFA Thailand will check that names match the source document.

See the Q&A library for this serviceNAATI certified translationNotarial Services AttorneyCertified translationMFA legalisationEmbassy attestationPolice clearance certificateCross-border power of attorneyThai visa for foreignersOutbound visa applicationThai work permitThai immigration servicesThai permanent residence and citizenship

แหล่งอ้างอิงทางการ · Authoritative Sources

  1. Department of Consular Affairs, MFA Thailand — legalisation
  2. HCCH — Apostille Convention status table
  3. Lawyers Council of Thailand
Service Knowledge Base

Thai corporate documents (DBD / Revenue Department) for overseas use

Answers on translating and certifying Thai corporate records — company affidavit, shareholder list (BorJor.5), memorandum of association, VAT certificate (PP.20) and financial statements — for foreign counterparties, banks and authorities, following DBD/Revenue Department issuance and MFA Legalization Division practice. (22+ search topics covered)

Should the company name be translated or transliterated?

The registered Thai name is the legal identity, so the translation reproduces it and shows the registered English name exactly as recorded with the Department of Business Development where one exists. Inventing an English rendering that differs from the register creates a mismatch between the extract, the bank record and the contract, which is one of the most common reasons a corporate file is returned.

Which company documents are usually required for overseas filings?

Most commonly the certificate of incorporation or company affidavit, the memorandum and articles, the shareholder list and the list of authorised directors, each obtained from the Department of Business Development. Receiving authorities generally require recently issued certified extracts rather than office copies, followed by certified translation and legalisation at the Department of Consular Affairs before any endorsement abroad.

Can a director sign from abroad?

Yes, by signing before an authority competent to certify signatures in that country — a Royal Thai Embassy or a local notary followed by that country's own certification chain. The correct order depends on where the document will finally be used.

What is the usual certification chain for Thai corporate documents?

Typically: obtain the certified extract from the DBD, have it translated, submit it to the Legalization Division of the Department of Consular Affairs, and — if the destination requires it — have the destination country's embassy in Thailand attest it afterwards.

How is a Thai company affidavit prepared for overseas use?

Obtain a current extract from the Department of Business Development bearing the registrar's signature and seal, prepare a translation into English or the destination language, then obtain consular legalisation from the Department of Consular Affairs and, where required, authentication by the destination country's embassy in Thailand. Because banks and foreign registries usually impose a recency limit on registry extracts, time the extract close to your actual submission date rather than obtaining it far in advance.

How recent must a DBD company extract be when submitted abroad?

There is no universal rule; the receiving bank, registrar or tender authority sets the window, and it is often counted from the issue date rather than the legalisation date. Because translation and legalisation consume part of that window, plan backwards from the submission deadline and order the extract as late as safely possible. If the recipient has not stated a limit in writing, ask before ordering.

Do financial statements have to be translated in full?

It depends on the recipient. Some accept the balance sheet, income statement and auditor's report; others require all notes. Partial translations must state clearly in the certification which sections were translated.

Company and director names are spelled inconsistently. Does that matter?

Yes — name mismatches are the most common reason corporate bundles are rejected. Fix one spelling that matches the passport and the registered English name, then use it in every document.
Topics covered
คำถามเชิงขั้นตอน: เอกสารบริษัทต้องคัดใหม่กี่เดือน · ต้องเป็นฉบับคัดรับรองหรือสำเนาได้ · กรรมการต้องเซ็นเองไหม · มอบอำนาจให้ยื่นแทนได้ไหม
คำค้นหลัก: แปลหนังสือรับรองบริษัท · รับรองเอกสารบริษัทใช้ต่างประเทศ · company affidavit translation thailand · แปลบอจ.5 · แปลหนังสือบริคณห์สนธิ · certified translation company documents thailand · นิติกรณ์เอกสารบริษัท
เอกสารสายภาษี/การเงิน: แปล ภ.พ.20 · แปลงบการเงิน · แปล ภ.ง.ด.50 · แปลหนังสือรับรองการหักภาษี ณ ที่จ่าย · translate thai financial statement · แปลใบทะเบียนพาณิชย์
Official references

Need your documents reviewed or your case assessed? Ask our team by phone, LINE, or email. We reply during business hours (Mon–Fri 9:00–18:00, Sat 9:00–15:00, ICT).

083-249-4999LINE @NYCVcontact@nycvisa.org
Submitting work permit paperwork at a government office
Submitting work permit paperwork at a government office — From actual casework by the NYC Visa & Translation team
Service Playbook

Corporate documents — affidavits, shareholder lists and financials for overseas use

Company records for foreign use must be freshly issued by the Department of Business Development and then translated and legalised for the destination. Most destinations accept them only within about six months of issue.

Documents to prepare

  • • Freshly issued company affidavit from the DBD
  • • Shareholder list (Bor Or Jor 5)
  • • Memorandum and articles of association
  • • Audited financial statements
  • • Board minutes or resolutions relevant to the transaction
  • • Power of attorney signed by authorised directors

Step-by-step process

  1. 1. Obtain fresh extracts — Reissue the affidavit and shareholder list close to filing.
  2. 2. Translate with consistent legal terminology — Keep officer titles and business objectives uniform across the bundle.
  3. 3. Certify director signatures — Sign before a Notarial Services Attorney where the destination requires it.
  4. 4. Run the legalisation chain — Department of Consular Affairs, then the destination-specific final step.

Pitfalls and rejection causes

  • • Affidavits older than the destination's window are commonly refused.
  • • Inconsistent translation of business objectives raises questions at foreign banks.
  • • Resolutions must align with the signing authority shown in the affidavit.
  • • Never separate a bound, cross-sealed set.

Tips from our team

  • • Maintain a reusable corporate glossary for consistency.
  • • Reissue extracts as close to submission as practical.
  • • Prepare separate sets per destination for multi-jurisdiction deals.

Prefer not to handle the queues yourself, or worried about a rejection? Send us photos of your documents for a free pre-check. We handle the full chain — obtaining certified copies, translation, certification and submission — and keep you updated at each step. Reach us on LINE, phone or email during business hours.

Practical Q&A

Practical questions · Near me / DIY / Required documents

What is the route for Thai company documents used abroad?

Obtain the company affidavit, shareholder list (BorJor 5) or latest memorandum from the Department of Business Development, translate into the language the destination requires, then legalise at the Legalization Division of the Department of Consular Affairs. If the destination is not an Apostille Convention party, the destination country's embassy certifies last.

Must the company affidavit be freshly issued?

Most receiving authorities set a validity window counted from the registrar's issue date, commonly measured in months. Check the recipient's requirement before ordering copies: filing an out-of-date affidavit is a frequent rejection cause, and legalisation cannot revive an expired document.

How is a corporate power of attorney certified?

An authorised director signs before a Notarial Services Attorney, attaching a current company affidavit that evidences signing authority. The signed POA then goes to the Department of Consular Affairs and, where required, the destination embassy. Ask our team by phone, LINE or email for the order that applies to your country.
Practical advice & cautions

Business, tax and legal work: advice and cautions

Before you start

  • Keep complete source documents

    Tax invoices, receipts and contracts should be filed systematically per accounting period to support any later audit.

  • Check for sector-specific licences

    Some activities need a licence from a specialist regulator before operating. Verify at the planning stage.

  • Use bilingual contracts with a governing version

    Cross-border contracts should state which language version prevails and how disputes are resolved.

  • Assess tax residence before planning

    Liability depends on tax residence and any applicable double-tax agreement; evaluate before moving funds or receiving cross-border income.

Common reasons documents get rejected

  • Treating a contract translation as legal advice

    A translation conveys wording but does not assess legal risk. Have a lawyer review the substance before signing.

  • Outdated company certificates

    Certificates submitted should be freshly issued and consistent with the current register, or the receiving authority will refuse them.

  • Improper nominee shareholding

    Using nominees to bypass foreign business restrictions carries serious legal risk. Structure the company lawfully from the outset.

  • Failing to file changes

    Changes of director, address or capital must be filed within the statutory period; omissions create mismatches that block other applications.

Requirements differ by authority and destination country and can change. Confirm current conditions with the receiving authority, or ask our team by phone, LINE or email.

Related services

What clients usually handle next

One document set often moves through several stages — translation, notarial certification, legalization and finally a visa filing. The links below follow that real sequence.

External authority references

Authority requirements change. Verify with the receiving authority before filing, or ask our team by phone, LINE or email.