Documents to prepare

• • 事業開発局発行の最新の登記事項証明・株主名簿
• • 定款、取締役一覧など必要に応じた書類
• • 取締役会決議または委任状のドラフト
• • 署名する取締役のパスポートまたは身分証
• • 提出先（銀行・裁判所・投資委員会）の書式要件

Step-by-step process

1. 1. 認証謄本の取得 — 直近発行のものを使用し、古い謄本の使用を避けます。
2. 2. 決議・委任状の起草 — 提出先の文言要件に沿い、授権範囲を明確にします。
3. 3. 署名と公証 — 公証業務弁護士の面前で署名し、認証文言を付します。
4. 4. 翻訳と外務省認証 — その後、必要に応じて大使館認証を追加します。

Pitfalls and rejection causes

• • 授権範囲が広すぎても狭すぎても銀行に差し戻されることがあります。
• • 署名者は登記上の代表権者と一致させ、社印の要否も確認します。

Tips from our team

• • 提出先のひな型を起草の土台にすると一発承認率が上がります。
• • 国際取引では公証と認証の期間をあらかじめ確保します。

• Separate personal and company banking

  Mixed accounts complicate financial statements and tax explanations, and cause problems when bank evidence supports a visa or work permit.

• Use bilingual contracts with a governing version

  Cross-border contracts should state which language version prevails and how disputes are resolved.

• Keep complete source documents

  Tax invoices, receipts and contracts should be filed systematically per accounting period to support any later audit.

• Assess tax residence before planning

  Liability depends on tax residence and any applicable double-tax agreement; evaluate before moving funds or receiving cross-border income.

• Late statutory or tax filings

  Late filing triggers statutory surcharges and penalties and can affect renewal of foreign executives' work permits.

• Failing to file changes

  Changes of director, address or capital must be filed within the statutory period; omissions create mismatches that block other applications.

• Wills that ignore cross-border assets

  Assets in different countries may fall under different succession rules; ensure multiple wills do not contradict each other.

• Outdated company certificates

  Certificates submitted should be freshly issued and consistent with the current register, or the receiving authority will refuse them.