🏢 Corporates & HR
Corporates & HR visas
Business trip, secondment, inbound expat visas — corporate SLA
Bangkok-based visa concierge · 196 countries · Open จันทร์ – ศุกร์ 9:00 – 18:00
083-249-4999LINE EN @NYCT
Overview
Mobility partner for Thai & multinational HR teams — business visas (Schengen B, US B-1, China M, India Business, APEC card) + inbound expat onboarding (Non-B + Work Permit, BOI Smart Visa, LTR). Dedicated account manager, bulk pricing, NDA, monthly reports, Slack/Teams channel.
120+ corporate retainers
Big-4, embassies, BOI-promoted firms
EN/TH/ZH/JA service
Pain points
Challenges
- Multiple employees traveling at once
- Inbound clients/auditors need urgent visa
- HR has no bandwidth
- Need full VAT + WHT + PO invoicing
- Want monthly team visa status reports
How NYC helps
Our services
- Bulk filing 10+ employees — 15-25% discount
- Dedicated Account Manager + Slack/Teams channel
- Letter of Invitation, NOC, business letterhead, authorisation
- Inbound expat — Non-B + WP, BOI Smart Visa, LTR, Re-entry
- Corporate account + 30-day credit term
- Monthly report — visa status, expiry alerts, renewal calendar
Related visa types
Common for corporates & hr
Popular destinations
Recommended countries
FAQ
FAQ for corporates & hr
Do you offer an SLA?
Standard SLA — 2-hour reply during business hours, 24-hour document review, 3-5 business day filing, 1-2 day rush available.
Inbound expat timeline?
Non-B + WP 7-15 business days; BOI Smart Visa 30 days; LTR 60 days. We build the timeline + onboarding plan with HR.
What invoicing do you support?
VAT 7%, WHT 3%, PO number, cost-center split, e-Tax invoice direct to your ERP.
Other audiences
More tracks
In-depth guide
Deep overview
Mobility partner for Thai & multinational HR teams — business visas (Schengen B, US B-1, China M, India Business, APEC card) + inbound expat onboarding (Non-B + Work Permit, BOI Smart Visa, LTR). Dedicated account manager, bulk pricing, NDA, monthly reports, Slack/Teams channel.
The core of this workload is rarely the number of documents — it is their internal consistency: names identical across every certificate, issue dates inside the validity window the mission requires, and a financial timeline where every inflow has a traceable origin. Our pre-submission checklist for Corporates & HR exists to catch those mismatches before a consular officer does.
The recurring friction for Corporates & HR: Multiple employees traveling at once · Inbound clients/auditors need urgent visa · HR has no bandwidth · Need full VAT + WHT + PO invoicing. Each of these is solved by sequencing the file correctly up front rather than patching it after a request for further information.
Directly relevant services: Bulk filing 10+ employees — 15-25% discount · Dedicated Account Manager + Slack/Teams channel · Letter of Invitation, NOC, business letterhead, authorisation · Inbound expat — Non-B + WP, BOI Smart Visa, LTR, Re-entry. Every stage has a named owner and a status update cadence, so you always know where the file is.
Professional fees start at สอบถามเจ้าหน้าที่. Government fees, translation, and legalisation are passed through at cost and itemised before work begins.
How the NYC workflow actually runs
- Bulk filing 10+ employees — 15-25% discount
- Dedicated Account Manager + Slack/Teams channel
- Letter of Invitation, NOC, business letterhead, authorisation
- Inbound expat — Non-B + WP, BOI Smart Visa, LTR, Re-entry
- Corporate account + 30-day credit term
- Monthly report — visa status, expiry alerts, renewal calendar
Most common mistakes we see
- • Multiple employees traveling at once
- • Inbound clients/auditors need urgent visa
- • HR has no bandwidth
- • Need full VAT + WHT + PO invoicing
- • Want monthly team visa status reports
Document set the consulate actually reads
- • 120+ corporate retainers
- • Big-4, embassies, BOI-promoted firms
- • EN/TH/ZH/JA service
FAQ · AEO Block
Frequently asked questions
Selected by AI Answer Box & SGE for direct quoting.
Do you offer an SLA?
Standard SLA — 2-hour reply during business hours, 24-hour document review, 3-5 business day filing, 1-2 day rush available.
Inbound expat timeline?
Non-B + WP 7-15 business days; BOI Smart Visa 30 days; LTR 60 days. We build the timeline + onboarding plan with HR.
What invoicing do you support?
VAT 7%, WHT 3%, PO number, cost-center split, e-Tax invoice direct to your ERP.
แหล่งอ้างอิงทางการ · Authoritative Sources
- กองสัญชาติและนิติกรณ์ กรมการกงสุล กระทรวงการต่างประเทศ — หน่วยงานรับรองนิติกรณ์เอกสาร (legalization) ของประเทศไทย
- สำนักงานตรวจคนเข้าเมือง (Thai Immigration Bureau) — ระเบียบการต่อวีซ่า รายงานตัว 90 วัน และ re-entry permit
Based on publicly published official guidance at the page's update date. It is not a guarantee of outcome — approval authority rests solely with the embassy or government agency.
Service Knowledge Base
Thai corporate documents (DBD / Revenue Department) for overseas use
Answers on translating and certifying Thai corporate records — company affidavit, shareholder list (BorJor.5), memorandum of association, VAT certificate (PP.20) and financial statements — for foreign counterparties, banks and authorities, following DBD/Revenue Department issuance and MFA Legalization Division practice. (22+ search topics covered)
Do you verify the accounting or tax content?
No. We are responsible for translation accuracy and for completing the certification steps. Accounting and tax figures remain the responsibility of the accountant, auditor or filer.
Who may sign the translation request and the accompanying declarations?
A director whose authority appears in the current affidavit, or a person acting under a properly executed power of attorney with the company seal where the articles require it. Where the signature must be certified, the signatory appears before the certifying attorney with identification. Mismatches between the signatory named in the affidavit and the person who actually signed are a frequent reason for rejection abroad.
Do shareholder lists need to be legalised in full?
Usually yes, including every page and any annexes, because the recipient verifies shareholding percentages against the total. Partial submission of only the first page is frequently refused. Where the list runs to many pages, the translation should be paginated to match and each page cross-referenced to the extract so the reviewer can confirm nothing has been omitted.
How are board or shareholder resolutions certified for use abroad?
An authorised director certifies the copy and affixes the company seal, a Notarial Services Attorney then certifies that director's signature, and the document proceeds to consular legalisation where the recipient requires it. The resolution itself should state clearly what was approved, the meeting date, the quorum and who is authorised to execute related documents, because recipients check that the authority asserted matches the company affidavit.
How recent must a company affidavit be?
The recipient sets the acceptable age of the extract; the Thai authorities certify whatever is presented. Confirm the recipient's limit first, then obtain a fresh extract that fits within it.
When does Apostille apply to Thai corporate documents?
Thailand has acceded to the Apostille Convention; the entry-into-force date for Thailand is shown on our status page, sourced from the HCCH and the Department of Consular Affairs. Until then the two-stage MFA plus embassy chain still applies.
Do financial statements have to be translated in full?
It depends on the recipient. Some accept the balance sheet, income statement and auditor's report; others require all notes. Partial translations must state clearly in the certification which sections were translated.
Which company documents are usually required for overseas filings?
Most commonly the certificate of incorporation or company affidavit, the memorandum and articles, the shareholder list and the list of authorised directors, each obtained from the Department of Business Development. Receiving authorities generally require recently issued certified extracts rather than office copies, followed by certified translation and legalisation at the Department of Consular Affairs before any endorsement abroad.
Topics covered
เอกสารสายภาษี/การเงิน: แปล ภ.พ.20 · แปลงบการเงิน · แปล ภ.ง.ด.50 · แปลหนังสือรับรองการหักภาษี ณ ที่จ่าย · translate thai financial statement · แปลใบทะเบียนพาณิชย์
ปลายทางที่ใช้บ่อย: เอกสารบริษัทยื่นสถานทูต · เอกสารบริษัทเปิดบัญชีต่างประเทศ · เอกสารบริษัทประมูลงานต่างประเทศ · เอกสารบริษัทตั้งบริษัทลูกต่างประเทศ · เอกสารบริษัทยื่นศุลกากรปลายทาง
คำถามเชิงขั้นตอน: เอกสารบริษัทต้องคัดใหม่กี่เดือน · ต้องเป็นฉบับคัดรับรองหรือสำเนาได้ · กรรมการต้องเซ็นเองไหม · มอบอำนาจให้ยื่นแทนได้ไหม
Official references
- กองสัญชาติและนิติกรณ์ กรมการกงสุล กระทรวงการต่างประเทศ — หน่วยงานรับรองนิติกรณ์เอกสาร (legalization) ของประเทศไทย
- กระทรวงการต่างประเทศ (MFA Thailand)
- HCCH – Apostille Section (อนุสัญญากรุงเฮก 1961) — รายชื่อรัฐภาคีและสถานะการใช้ Apostille
- กรมการปกครอง (DOPA) — ทะเบียนราษฎร ทะเบียนสมรส/หย่า และหนังสือรับรองสถานภาพ
Need your documents reviewed or your case assessed? Ask our team by phone, LINE, or email. We reply during business hours (Mon–Fri 9:00–18:00, Sat 9:00–15:00, ICT).
Service Playbook
Corporate documents — affidavits, shareholder lists and financials for overseas use
Company records for foreign use must be freshly issued by the Department of Business Development and then translated and legalised for the destination. Most destinations accept them only within about six months of issue.
Documents to prepare
- • Freshly issued company affidavit from the DBD
- • Shareholder list (Bor Or Jor 5)
- • Memorandum and articles of association
- • Audited financial statements
- • Board minutes or resolutions relevant to the transaction
- • Power of attorney signed by authorised directors
Step-by-step process
- 1. Obtain fresh extracts — Reissue the affidavit and shareholder list close to filing.
- 2. Translate with consistent legal terminology — Keep officer titles and business objectives uniform across the bundle.
- 3. Certify director signatures — Sign before a Notarial Services Attorney where the destination requires it.
- 4. Run the legalisation chain — Department of Consular Affairs, then the destination-specific final step.
Pitfalls and rejection causes
- • Affidavits older than the destination's window are commonly refused.
- • Inconsistent translation of business objectives raises questions at foreign banks.
- • Resolutions must align with the signing authority shown in the affidavit.
- • Never separate a bound, cross-sealed set.
Tips from our team
- • Maintain a reusable corporate glossary for consistency.
- • Reissue extracts as close to submission as practical.
- • Prepare separate sets per destination for multi-jurisdiction deals.
Prefer not to handle the queues yourself, or worried about a rejection? Send us photos of your documents for a free pre-check. We handle the full chain — obtaining certified copies, translation, certification and submission — and keep you updated at each step. Reach us on LINE, phone or email during business hours.
Route Comparison
Comparing certification routes for Thai company documents
Corporate records must come from the correct source before any certification layer can be added.
| Route | When to use | Certifying authority | Approx. duration | Rejection risk |
|---|---|---|---|---|
| DBD certificate + translation + consular legalisation + embassy | Filing with a foreign government body, e.g. registering a subsidiary | Department of Business Development (DBD) and Department of Consular Affairs | Variable — allow several weeks including embassy queues | Using a certificate older than the destination's accepted issue window |
| Director-certified copies with attorney-notarised signatures | The receiving party is a private counterparty or overseas bank | Notarial services attorney | Usually a few days | Government recipients generally will not accept this format |
Timelines above are practical estimates from live casework and can change with each authority's policy; confirm with the receiving authority before booking travel. If you would rather not test routes by trial and error, our advisers can assess which route fits your case.
Advisory Service
We do not just process documents — we advise you through the whole case
Our team has worked on cross-border documents, certified translation and government liaison for over 15 years. Most rejections we see are not caused by missing paperwork but by choosing the wrong route on day one, so we always start with a case assessment.
Route assessment
We look at your destination, purpose and deadline, then tell you which certification route applies — and which steps you can skip.
Pre-submission review
Name spelling, consistency across documents, document age and translation format are checked before anything reaches a counter.
Timeline planning
We sequence the steps around your appointment or travel date and flag bottlenecks in advance.
Rejection recovery
We read the refusal reasons, identify the underlying cause, and plan a resubmission that answers what the authority asked for.
Rather not learn by trial and error? Send your case details and document photos for a review — reach us on LINE, phone or email during business hours.
Practical Q&A
Practical questions · Near me / DIY / Required documents
What is the route for Thai company documents used abroad?
Obtain the company affidavit, shareholder list (BorJor 5) or latest memorandum from the Department of Business Development, translate into the language the destination requires, then legalise at the Legalization Division of the Department of Consular Affairs. If the destination is not an Apostille Convention party, the destination country's embassy certifies last.
Must the company affidavit be freshly issued?
Most receiving authorities set a validity window counted from the registrar's issue date, commonly measured in months. Check the recipient's requirement before ordering copies: filing an out-of-date affidavit is a frequent rejection cause, and legalisation cannot revive an expired document.
How is a corporate power of attorney certified?
An authorised director signs before a Notarial Services Attorney, attaching a current company affidavit that evidences signing authority. The signed POA then goes to the Department of Consular Affairs and, where required, the destination embassy. Ask our team by phone, LINE or email for the order that applies to your country.
Practical advice & cautions
Business, tax and legal work: advice and cautions
Before you start
Check for sector-specific licences
Some activities need a licence from a specialist regulator before operating. Verify at the planning stage.
Use bilingual contracts with a governing version
Cross-border contracts should state which language version prevails and how disputes are resolved.
Keep complete source documents
Tax invoices, receipts and contracts should be filed systematically per accounting period to support any later audit.
Separate personal and company banking
Mixed accounts complicate financial statements and tax explanations, and cause problems when bank evidence supports a visa or work permit.
Common reasons documents get rejected
Outdated company certificates
Certificates submitted should be freshly issued and consistent with the current register, or the receiving authority will refuse them.
Late statutory or tax filings
Late filing triggers statutory surcharges and penalties and can affect renewal of foreign executives' work permits.
Improper nominee shareholding
Using nominees to bypass foreign business restrictions carries serious legal risk. Structure the company lawfully from the outset.
Failing to file changes
Changes of director, address or capital must be filed within the statutory period; omissions create mismatches that block other applications.
Requirements differ by authority and destination country and can change. Confirm current conditions with the receiving authority, or ask our team by phone, LINE or email.
Related services
What clients usually handle next
One document set often moves through several stages — translation, notarial certification, legalization and finally a visa filing. The links below follow that real sequence.
- Notarial services by a licensed Thai attorneySignature witnessing, certified true copies, affidavits and powers of attorney for overseas use
- Certified document translation, all languagesTranslations for Thai and overseas authorities with a certification statement
- NAATI-certified translation for Australia & New ZealandTranslations accepted by Australian government agencies, with certifier stamp
- Thai–foreign marriage registrationAffirmation of freedom to marry, embassy certification and district office registration
- Police clearance certificateFiled with the Royal Thai Police Special Branch, with translation and legalization
- Outbound visas for Thai nationalsDocument preparation, embassy appointments and pre-submission file review
External authority references
- กองสัญชาติและนิติกรณ์ กรมการกงสุล กระทรวงการต่างประเทศ — หน่วยงานรับรองนิติกรณ์เอกสาร (legalization) ของประเทศไทย
- กระทรวงการต่างประเทศ (MFA Thailand)
- HCCH – Apostille Section (อนุสัญญากรุงเฮก 1961) — รายชื่อรัฐภาคีและสถานะการใช้ Apostille
- กรมการปกครอง (DOPA) — ทะเบียนราษฎร ทะเบียนสมรส/หย่า และหนังสือรับรองสถานภาพ
Authority requirements change. Verify with the receiving authority before filing, or ask our team by phone, LINE or email.